Vacant job

About the assignment

We are looking for an experienced consultant to work with central administrative support and document management for the project managers and administration at the Swedish Transport Administration. The assignment is primarily related to traffic information within the railway sector, but other technical areas may also be involved.

About the role

In the role of central administrative support, you will work closely with the project managers and administration at the Swedish Transport Administration. The assignment involves independent and responsible work focusing on document management, quality assurance, and support in technical and administrative processes primarily within railway traffic information.

The tasks include, among others:

• Maintaining and quality assuring documentation such as manuals, governing documents, and meeting notes
• Working with editing, structuring, and tagging in IBM DOORS for TDOK and TRVinfra documents
• Compiling technical specifications in connection with procurements
• Proofreading and processing texts to ensure correct and clear Swedish
• Creating presentation materials in Swedish and English using Microsoft PowerPoint
• Producing material for publication in journals using Adobe InDesign
• Maintaining texts for technically approved materials in the Swedish Transport Administration's material catalog

Mandatory requirements

All requirements must be clearly stated in the CV, including periods, assignments, scope, and responsibilities.

1. At least 5 years of experience working in the technical area of railway traffic information equipment.
2. At least 5 years of experience working with proofreading and quality assurance of the Swedish Transport Administration's governing and supporting documents.
3. Experience as a requirements setter in the procurement of Technically Approved Material.
4. At least three years of experience producing official regulatory documents, as well as experience in handling and writing rules regarding artifacts for overarching terms of the Swedish Transport Administration.
5. At least 3 years of experience with IBM Doors.
6. Responsible for creating and publishing newsletters using a layout and design program. The Swedish Transport Administration uses the program “Affinity Publisher 2”.
7. At least 3 years of experience with Infor Smartoffice (M3).
8. Good knowledge of Microsoft Office.
9. Very good knowledge of Microsoft Word.
10. Excellent command of the Swedish language in writing.

Assignment information

The assignment starts as agreed with the client but no later than 2026-05-01 for a duration of 24 months from the date the contract comes into effect.

Option: The client has the unilateral right to extend the contract with the existing contract terms for an additional 24 months divided into a maximum of four (4) periods.

Scope: The estimated workload for the assignment is 60% of an annual working time, equivalent to 1,600 hours.

The location for the resource consultant is Borlänge.

For questions about the position, please contact the responsible recruiter at [email protected] (mailto:[email protected]).

Please submit your application as soon as possible as the position may be filled before the application deadline.